Hilton Head 2014 Workshop - June 8-12, 2014

Open Poster

Submit An Open Poster

The meeting will be organized in a manner similar to previous years, accepting regular CONTRIBUTED ABSTRACT and LATE NEWS submissions for oral or poster presentations. There will also be an OPEN POSTER session on Wednesday evening, before the Rump Session.

Open Poster (OP) Session, Deadlines and Due Dates (No Deadline Extensions):

Obtain Open Poster Reference Number Deadline:	Thursday, May 8, 2014
Uploaded Open Poster submitted to the Hilton Head website:	Thursday, May 8, 2014
Notification (via email) to Authors:	Tuesday, May 20, 2014

All dates end 23:59 Honolulu, Hawaii, USA time.

Open Poster Countdown:

The purpose of the Open Poster Session is to further encourage information dissemination and discussion by sharing of: (a) preliminary research that will interest the participants but could not be submitted to the Workshop earlier; (b) research that has been previously presented, but in a venue generally not attended by the Workshop participants; or (c) research, education and/or commercialization initiatives and ideas that are valuable to the Workshop participants but are not included in the formal program. Open posters that incorporate infomercials and/or advertising will be excluded. Open Posters are scrutinized for appropriateness based on the above listed criteria and will be reviewed by the Technical Chair and the General Chair.

Open Posters are to be prepared and submitted as a pdf version of the actual poster. This was done at Hilton Head 2012 and allowed for the reviewers of the submission process to have a better understanding of the Open Poster submission. This allowed the meeting to accept more Open Posters than in previous years. So again, the PDF version is to be the ACTUAL poster that you intend to display at the Workshop. Although the poster dimensions listed below are quite large, we ask that you submit the scaled down version in PDF so it is visible on screen for review as well as distribution to all attendees.

To submit your Open Poster, we will be using an Abstract submission portal, but please remember that you are NOT submitting an abstract. - YOU ARE SUBMITTING A PDF OF YOUR ACTUAL POSTER. If your submission is in abstract form, it will be return to you and not submitted for review.

Although the accepted Open Posters are not published in the technical digest, the final version of your submitted poster on or before May 8 will be distributed as an electronic handout via email shortly before the Workshop.

Please keep in mind the following:

The final dimensions of your poster should be no larger than 40 inches high by 30 inches wide.
Your poster MUST be in portrait style. NOT landscape.
Please do NOT include your Open Poster Reference Number on your poster.
The title of your paper should appear at the top of your poster in CAPITAL letters. This lettering should be at least 1 inch high. Below the title, place the authors' names and affiliations. It is important that you remember that the audience viewing your poster and listening to your presentation will be 6 feet from your poster. Please double-check your poster from 6 feet to ensure its visibility.
Use text sparingly. Use pictures, cartoons, and figures rather than text wherever possible. Bright colors will greatly enhance the attention of the viewer.
The flow of your poster should be from the top left to the bottom right. Use arrows to lead the viewer through the poster.
Make your poster as self-explanatory as possible, so that you will have time for in-depth technical discussions.
At the Workshop, prior to the Open Poster Session, you will obtain a poster foam core backing to adhere your poster. Posters will be placed on easels that will also be supplied to you.

For those of you in need of a template or a visual example, please search the Internet with keywords that include: Academic poster template 40 x 30.

If you have any problems with this process or have any special circumstances, please do not hesitate to contact Katharine Cline at 1-619-232-9499 or info@hh2014.org.

AGAIN - to submit your Open Poster, we will be using an Abstract submission portal, but please remember that you are NOT submitting an abstract. - YOU ARE SUBMITTING A PDF OF YOUR ACTUAL POSTER. If your submission is in abstract form, it will be return to you and not submitted for review.

Please remember the deadline to receive your reference number and upload your poster in PDF format is Thursday, May 8, 2014. Please note that: authors of accepted Open Posters will be expected to participate in the Open Poster Session on Wednesday evening, June 11, 2014.

The deadline for submitting your Open Poster is Thursday, May 8, 2014 at 23:59 Honolulu, Hawaii time.